COURT TECHNOLOGY AND TRIAL PRESENTATION

The Court Technology and Trial Presentation Blawg features articles, reviews and news of interest to lawyers and other legal professionals. This blog is published by Ted Brooks, a Trial Presentation and Legal Technology Consultant, Author and Speaker. Ted's trial experience includes the Los Angeles Dodgers divorce trial, People v. Robert Blake murder trial, and a hundreds of high profile, high value and complex civil matters.

All materials © Ted Brooks, unless otherwise indicated.

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Thursday, June 8, 2023

Litigation-Tech and Abraham Lincoln Share Common Interests

 

Image credit: Al Holguin

Litigation-Tech has been around for many years, helping attorneys navigate their way onto the technology highway in the courtroom. We have a lot of stories to tell, but here's some insight from one of our very first clients.

Abraham Lincoln was a master of using language to persuade and inform. He was also a skilled storyteller, and he knew how to use visuals to illustrate his points. If he were alive today, he would likely be a big fan of courtroom technology and visuals.

There are many ways that courtroom technology can be used to enhance the presentation of evidence and arguments. For example, video depositions can allow witnesses to testify from anywhere in the world, and interactive exhibits can help jurors understand complex concepts. Lincoln would have appreciated the ability to use these tools to make his cases more persuasive.

Visuals can also be a powerful way to communicate with jurors. For example, charts and graphs can help jurors understand complex data, and photographs can help them visualize crime scenes or other important evidence. Lincoln was a master of using visuals in his speeches and writings, and he would likely have used them to great effect in the courtroom.

Of course, courtroom technology and visuals are not without their drawbacks. For example, they can be expensive, and they can be difficult to use. However, the benefits of using these tools often outweigh the costs. Lincoln was a skilled attorney who was always looking for ways to improve his craft. He would have embraced courtroom technology and visuals as a way to make his cases stronger.

Here are some specific examples of how Lincoln might have used courtroom technology and visuals in his cases:

  • He could have used video depositions to get testimony from witnesses who were unable to travel to the courtroom.
  • He could have used interactive exhibits to help jurors understand complex concepts, such as the economics of a particular industry or the science of a particular crime.
  • He could have used charts and graphs to help jurors understand complex data, such as financial records or population demographics.
  • He could have used photographs to help jurors visualize crime scenes or other important evidence.
  • Of course, Zoom was not a thing back when we first started, but were he alive today, Honest Abe would be all over the remote and hybrid trial testimony.

Lincoln was a master of persuasion, and he would have used courtroom technology and visuals to his advantage. These tools would have allowed him to present his cases more effectively and to connect with jurors on a deeper level. And of course, Abraham Lincoln's go-to service provider would have been Litigation-Tech!

(Note: Please do not cite this in court, since some parts may be generated by Google Bard and MidJourney)

 


Wednesday, May 31, 2023

Stay in Your Lane


If you don't know what you're doing, don't do it. It's okay to hire someone else who does know what they are doing, but don't waste your own time, your client's money, and potentially your career trying to do things you know nothing about. There are experts for that.

Rule 1.1 in the ABA Model Rules of Professional Conduct. The original Rule 1.1 states: “A lawyer shall provide competent representation to a client. Competent representation requires the legal knowledge, skill, thoroughness and preparation reasonably necessary for the representation.” 

Comment 8: Maintaining Competence.
To maintain the requisite knowledge and skill, a lawyer should keep abreast of changes in the law and its practice, including the benefits and risks associated with relevant technology, engage in continuing study and education and comply with all continuing legal education requirements to which the lawyer is subject.

Q: Why would a lawyer use ChatGPT to cite cases?

From ChatGPT:

A: There could be several reasons why a lawyer might use ChatGPT to cite a case or seek legal information. Here are a few possibilities:

1. Research assistance: ChatGPT can provide quick access to legal information and precedents, making it a valuable tool for lawyers conducting legal research. Lawyers may use ChatGPT to find relevant cases, statutes, or legal principles to support their arguments.

2. Efficiency and convenience: ChatGPT allows lawyers to obtain information and answers in real-time. Instead of manually searching through extensive legal databases, they can ask specific legal questions to ChatGPT and receive prompt responses, saving time and effort.

3. Broad legal knowledge: ChatGPT has been trained on a wide range of legal texts, including case law, statutes, and legal opinions. As a result, it has a vast repository of legal knowledge that can be useful for lawyers when preparing for cases, drafting legal documents, or seeking guidance on complex legal issues.

4. Preliminary case assessment: Lawyers may use ChatGPT to get a preliminary understanding of the relevant legal principles and precedents related to a specific case. By inputting key details of the case, they can gauge how existing legal principles may apply, providing a starting point for further analysis.

5. General legal guidance: In situations where lawyers need quick answers to legal questions or require general legal guidance, ChatGPT can serve as a useful resource. It can provide insights into legal concepts, procedural matters, or general legal principles.

"However, it is important to note that while ChatGPT can provide valuable information, it should not be considered a substitute for professional legal advice. Legal professionals should exercise their own judgment, verify the accuracy of the information obtained, and rely on their legal training and expertise when applying it to specific cases."

Other than the introduction and question, everything is quoted directly from ChatGPT, including the final paragraph. This is going to be a tough lesson for some.

Sunday, April 2, 2023

Bard vs. ChatGPT: What are the top 5 areas in legal work that cannot be replaced by AI?


Bard:

Here are the top 5 areas in legal work that cannot be replaced by AI:

  1. Legal research. AI can help lawyers with legal research by providing them with access to vast amounts of data and by helping them to identify relevant cases and statutes. However, AI cannot replace the human judgment that is necessary to evaluate the legal significance of this information. Lawyers must be able to understand the context of a case and to apply the law to the facts in order to provide sound legal advice.
  2. Legal analysis. AI can help lawyers to analyze legal documents and to identify potential issues. However, AI cannot replace the human ability to think critically and to apply legal principles to specific situations. Lawyers must be able to understand the nuances of the law and to apply it to the facts of a case in order to provide sound legal advice.
  3. Legal writing. AI can help lawyers to draft legal documents, such as contracts and pleadings. However, AI cannot replace the human ability to communicate effectively and to tailor legal documents to the specific needs of a client. Lawyers must be able to understand the needs of their clients and to communicate their legal advice in a clear and concise manner.
  4. Legal negotiation. AI can help lawyers to prepare for negotiations and to identify potential points of agreement. However, AI cannot replace the human ability to build relationships, to read body language, and to persuade others. Lawyers must be able to understand the needs of their clients and to build relationships with opposing counsel in order to achieve the best possible outcome for their clients.
  5. Legal advocacy. AI can help lawyers to prepare for trials and to present arguments to a judge or jury. However, AI cannot replace the human ability to connect with an audience and to persuade them to see things your way. Lawyers must be able to understand the facts of a case and to present their arguments in a clear and persuasive manner in order to achieve the best possible outcome for their clients.

In conclusion, AI can be a valuable tool for lawyers, but it cannot replace the human judgment and skills that are necessary to provide sound legal advice and representation.


ChatGPT:

As an AI language model, I cannot provide a definite answer to this question as the capabilities of AI technology are continuously evolving, and new developments could potentially impact the scope of legal work that can be automated. However, here are five areas of legal work that are considered to be challenging to replace with AI technology:

  1. Legal strategy and advice: AI can analyze data and provide insights, but it cannot replace the human ability to provide legal strategy and advice based on experience, intuition, and judgment.
  2. Negotiation: AI may be able to assist with some aspects of negotiation, such as analyzing contract terms or identifying potential solutions, but it cannot replace the human ability to negotiate, build relationships, and understand the emotions and motivations of the parties involved.
  3. Complex legal reasoning: AI can analyze large amounts of data and provide insights, but it is challenging to replicate the depth of human legal reasoning, particularly in complex and novel legal cases.
  4. Legal drafting: While AI can assist with drafting routine legal documents, such as contracts or wills, it cannot replace the human ability to draft complex legal documents, such as legal pleadings, that require a deep understanding of legal principles and persuasive writing.
  5. Human interaction: The legal profession requires significant human interaction, including client consultations, court appearances, and negotiations, which require social skills and emotional intelligence that AI cannot currently replicate.

Again, this is not an exhaustive list, and it is possible that AI technology will evolve to impact these areas of legal work in the future.


NOTE: Thanks to Jeffrey Brandt, Editor of PinHawk Law Technology Digest for pointing out that it appears that the introductions and conclusions are my own. In fact, they are each written in their entirety by their respective platforms. 

Monday, July 11, 2022

The Online Courtroom: Hybrid and Remote Trial Considerations -- PART 3 (Look at Me!)

 

Bad Hair Day, Messy Hotel Room Day


NOTE: This series will cover what happened, how we've adjusted, where we are now, and where we're headed. We will also offer numerous tips, tricks, and best practices for hybrid and remote trials.

When is the last time you joined a Zoom meeting, only to realize the total disaster you were displaying to everyone? Maybe you're having a bad hair day, messy background day, or even a sun-suddenly-broke-through-the-clouds-and-started-blazing-in-through-the-window-directly-behind-you-as-soon-as-you-turned-on-your-webcam-day. Hey, things happen. But -- many of these little disasters are actually preventable.

You might already know there are settings you can use to allow or prevent your webcam from turning on automatically when you join a meeting. But what about when you're in a rush, or need to join from another device? Every remote meeting platform is different, but since we provide remote and hybrid trial hosting on the HIPAA-Compliant (extra security features) Zoom platform, we'll cover that one here.

So, let's say you have a Zoom invite, and when you click the link, you're fortunate enough to discover that the meeting has not yet started. Lucky you! You have a brief moment to check your settings before anyone else can watch you fumbling with it all.


Oh no! You can only check your computer audio! But what about the video settings? Although clicking on the above "Test Computer Audio" button will open to the audio settings, once you get there, you can also choose the video settings. Ideally, you should do all of these pre-checks before jumping out there naked in front of the world, but if you forget, at least now you'll have time to grab a shirt.


Now if you're not so lucky as to arrive early to the party, you can still preview your image before allowing everyone else to see. Hopefully, when you first join, your webcam will default to "off." If not, you can quickly hit the "Stop Video" button, which will be right where the "Start Video" button is shown above, both of which are located in the lower left corner with a laptop. This is in the upper right corner if you're on an iPad. "Choose Virtual Background" is one more quick and easy way to get to your video settings, without turning your webcam on outside of your own little preview.


Select the "Background & Effects" tab and you will then see a preview of what you will look like with or without a selected background, or you may choose "None." The good news with this is that you're the only one who gets to see how you're going to look, until you actually hit the "Start Video" button.

PRO TIP 1: Do NOT use "Mirror my Video." Although it may seem more natural to you, as if you're looking in a mirror, other viewers will see it that way as well. Anything showing text, or maybe something as mundane as a clock will become the primary focal point of everyone else in the meeting. Don't use it. Just don't.

PRO TIP 2: PLEASE DO NOT USE THE ZOOM-INCLUDED BACKGROUNDS. It was okay two years ago when we were all learning, but we are (or at least we in the legal profession definitely should be) well beyond this.

For those who would like to try all of this before your next Zoom appearance, feel free to try the link below, which we normally include in our Zoom meeting invites. You can download and update to the current version (yes, you really should do that) or just run a test meeting to see it all in action and make sure you're ready to go online.

----------------------------------------------------------------------------------------------       

IMPORTANT: We are hosting on the HIPAA-Compliant Zoom Platform, with enhanced encryption and security features.


1. Update to the current version of Zoom and log in with your FIRST and LAST NAME:  https://www.litigationtech.zoom.us/download 


2. Test your connection, camera, microphone, speakers. Check your lighting, and background: https://www.litigationtech.zoom.us/test

For additional information on this and related topics, make sure to read "The Online Courtroom."

Sunday, July 3, 2022

The Online Courtroom: Hybrid and Remote Trial Considerations -- PART 2 (Lights, ___, Action)

 


NOTE: This series will cover what happened, how we've adjusted, where we are now, and where we're headed. We will also offer numerous tips, tricks, and best practices for hybrid and remote trials.

Cameras are the only new major component needed to enable hybrid trials, which have quickly become the most common format. With skyrocketing travel costs, it makes economic sense to have a witness appear remotely from another part of the country -- or even from another country. Even a daily commute can be avoided by many members of a trial team, allowing those back at the war room to watch everything as it is happening in the courtroom.

As we discussed during the height of the COVID-19 pandemic (see Cameras in the Courtroom), hybrid trials are here to stay. Although many have struggled to make it work, we can and must attempt to develop successful techniques and best practices. Unfortunately, while everyone is now a Zoom expert, not everyone is actually doing much to replicate or enhance the courtroom trial experience.

In order to do so properly, it is not as simple as it might appear. Most attorneys have taken plenty of remote depositions by now, and most seem to actually prefer them over driving an hour or more, just to spend the day in some downtown law firm or court reporter's conference room. Court reporting agencies have made it even more convenient by developing exhibit sharing applications and mastering the Zoom platform. All you need to do is log on with your laptop, access your online exhibits, and tear into that deponent.

Trials are a little different than a deposition. And, there is still a strong desire to do trials in person, or at least partially. We've all seen a Zoom screen filled with images of so many people that it's difficult to even tell who's speaking. While that might be fine for a casual online get-together, or even a business meeting, it is not suitable for trial. In trial, everyone needs to remain focused on the witness, while also adding room for the judge and counsel. Fortunately, we have a solution for that -- dedicated Zoom cameras and laptops for the courtroom ("Zoom Kit"). 

Best Practice Tip: A typical setup will have just two cameras in the courtroom -- one focused on the witness and the Court, and another focused on counsel. This arrangement requires high-end remote-controlled cameras that will allow us to pan (left-to-right), tilt (up and down) and zoom in or out ("PTZ" webcams). Although you might be able to get by with simple non-PTZ webcams, this basic layout is recommended, and will require at least two dedicated Zoom laptops. As shown in the photo above, now viewers have only two views to concentrate on, or adding a third, if a remote witness is testifying. Although we have seen it happen, having a dozen laptop webcam views of individuals is not recommended as a best practice in trial. This technique will work with most any remote platform, including Zoom, MS Teams, WebEx, BlueJeans, etc. 

Different courts have different platforms available, however, we've found that when parties are willing to stipulate to a third-party hosting and handling all the technology for the trial, judges are willing and even supportive of allowing someone else take that responsibility off their plate.

For additional information on this and related topics, make sure to read "The Online Courtroom."

Monday, June 27, 2022

The Online Courtroom: Hybrid and Remote Trial Considerations -- PART 1

 

Order "The Online Courtroom"

NOTE: This series will cover what happened, how we've adjusted, where we are now, and where we're headed. We will also offer numerous tips, tricks, and best practices for hybrid and remote trials. 

Looking back at our trial calendar, I added a note on March 9, 2020: COVID-19 BUSINESS STOP. I was at home in Southern California's South Bay (I also have a home office in the East Bay Area in Northern California), and the next important note I see is on March 27, 2020: BEACHES AND PIER CLOSED. Now, it's certainly a big deal when all the courtroom doors were locked shut, since our primary service offerings require us to be inside a courtroom. It's an even bigger deal when you cannot not work, but neither can you play!

We went from a busy and thriving trial support service provider with multiple trials calendared every month, to zero in the blink of an eye. It was quite a system-shock, to say the least. My case work calendar shows almost no billable work besides a few depositions until our first COVID-era trial in L.A. on a high-profile family law case, in which we were one of the first trials getting back into the courtroom in a nearly empty courthouse. It was a hybrid trial - which was a very rare thing at the time.

With the lack of billable time or trials to support, my calendar is littered with lots of Webinars, CLE programs, and several meetings and a bold entry on June 26-27, OCP Mock Trial. I'll go into more detail on that later.

I'm going to be sharing a lot of my personal experiences in this series, in addition, of course, to a bunch of technical tips and suggestions, many of which we've included in the first book to fully cover the topic from many perspectives, "The Online Courtroom."

I hope you'll follow along and enjoy it!

Quick Tip #1 -- Wi-Fi

Most courtrooms offer some level of public Wi-Fi access, and most court staff in these same courtrooms will tell you that it is unreliable, unpredictable, and not recommended for use in hybrid or remote trials. An industrial-strength hotspot with an unlimited plan (never throttled due to excess data usage) is recommended. Our tool of choice is the Pepwave Max BR1 Mini LTE Advanced, although there are several others available. I should also note that if you are hosting and running your trial over Zoom, it can consume 10GB or more per day, which is enough to kill most "normal" data plans.


Tuesday, July 20, 2021

Cameras in the Courtroom

Now that the courts are beginning to get back to business, will we continue to have remote witnesses and juries? That's a great question, and we'd have a completely different answer had it not been for COVID-19. What we've just experienced is one of the fastest implementations of technology by the legal professions ever.

Technology, when used properly, can make you more effective and efficient in trial. It used to be a major strategic consideration whether to use TrialDirector and risk appearing as though you were spending too much money, or had very deep pockets as a defendant. Now, there is no justification for such an argument, as jurors clearly understand where the big bucks are being spent -- and it's not on a few PowerPoint slides. They might not understand the difference between slides and trial presentation software, but jurors do appreciate visuals.

So back to our question. The short and simple answer is yes and no. 

Yes, we will continue to utilize remote appearances, especially in hearings, bench trials, and for cost-savings and convenience when expert witnesses are required to travel cross-country and spend a week or so in a nice hotel. Clients simply can't justify that. 

U.S. District Judge Jed S. Rakoff of the Southern District of New York has said, “They will continue, particularly when there are out-of-town lawyers who don’t want to spend two days for one hour in court on a motion that they have to argue, the judges will continue to allow, and even encourage, Zoom conferences.” (See Here to Stay: Expect Remote Hearings to Become Post-Pandemic Fixture, Panelists Say, New York Law Journal)

No, it is not at all likely that anyone wants to have jurors appearing remotely, although recent studies have shown that the majority of potential jurors would prefer to serve remotely. Further, remote service options actually increase the diversity and size of the pool. At the very least, jurors should be able to handle all the preliminary duties remotely, including initial reporting, detailed questionnaires and even voir dire. 

"It has been argued that online jury panels cannot be as diverse as a normal panel given the technology that a prospective juror would need to participate in an online trial. While we certainly experienced technology issues with a few of our prospective jurors, one must also consider the ease with which one can report for jury service. Rather than have to drive, take a bus, get a ride or otherwise find a way to travel to a central courthouse location, prospective jurors can participate as citizens from the comforts of their homes. Or, if they don’t have the proper technology, they can participate from the comforts of their local library. No system will be perfect for everyone. But, given the many people who have limited transportation options or disabilities that prevent mobility, online trials may, in fact, increase diversity and participation in our jury system." (See Online Courtroom Project Demonstration Trial)

Finally, many courts have purchased and installed remote video equipment. It isn't likely to be pushed back into the corner and never used again.    

Monday, June 28, 2021

Something Old, Something New

Trials. Exhibits. In Person. Remote. Hybrid.




We have many options, now that we're slowly climbing our way out of a global pandemic. Pre-COVID, we had only a few common options. During the first part of COVID, we literally had none. Rather quickly, the lights began to turn on again, even if most of those were monitors glowing, as opposed to courtroom lights. 

Now most of us have become proficient in online trials, arbitrations and depos. It took a pandemic to implement technology that has already been available for years. While there are both benefits and drawbacks to remote technology, it is here to stay -- maybe not in all cases, but certainly for many.

Jury Pool - This was one of the first challenges to the notion of remote trials. Jurors without adequate internet access would be excluded. While this is true, jurors with inadequate internet will also be even more likely to have concerns with transportation and the ability to spend one or more days away from home. 

Judging Credibility - Another key talking point for many opposed to remote trials is the ability to "read" a witness. While I would agree that is easier to interpret facial expressions and other gestures when standing at a conversational distance to an unmasked person, this is not the case when you add 30-40 feet of distance between individuals, and then add masks. In fact, it is far easier to see an individual's facial expressions via video display when they are unmasked and appearing with a "typical" webcam profile view distance.

Ability to Effectively Communicate - Although this is perhaps the strongest argument made by those who would insist that cases cannot be tried remotely, the mere fact that one attorney can tower over another in stature and volume in a courtroom does not necessarily add to the evidence. One interesting (and maybe good) observation has been that everyone appears about the same size, and at about the same volume level when appearing remotely. The playing field has been leveled.

We will be looking at putting it all together in upcoming posts.

Sunday, March 29, 2020

Update

I hope you've enjoyed reading some of the over 200 articles here in this blog. I've really enjoyed writing and sharing. Don't forget you can use the search tool and blog archives here for topics that you may be interested in.

For now, please follow me on LinkedIn, as that is where I've been posting more frequently. I may pick it up here again at some point. Thanks!


Ted Brooks

Litigation-Tech LLC

888-907-4434 Toll-free

http://www.litigationtech.com 

Best Courtroom Presentation Providers Award

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Sunday, August 26, 2018

Juror Explains Voir Dire Do's and Dont's

During Voir Dire, jurors will be watching you like a hawk. photo © Ted Brooks

If you do jury trials, you're already familiar with the voir dire process and know how important it can be to your case. You can have a jury consultant assist with this process, or you might prefer to handle it on your own, but in either scenario it is the attorney who will be speaking with the jurors. While you might be chomping at the bit to get this trial started, the fact is that it has already begun. Don't ever take voir dire lightly - it is a critical piece in the litigation process. 

I will note here that although many prospective jurors will look for any way to get out of being selected (pre-paid, non-refundable vacations seems to work pretty well), once they've been nailed, they take pride in ownership and will do their best to make sure the right verdict is delivered. That's why our system works, and I am proud to be a part of it.

While I'm not going to offer any thoughts on how you should handle voir dire itself, I will share some other things you may want to consider. Now here are a few more do's and don'ts I've put together, based on my experience in hundreds of jury trials, and more importantly, my own recent experience and observations as a prospective juror. (It was a criminal case and I was dismissed by the Prosecutor. Although I stated in court and truly believe that I could be a fair and impartial juror, I can appreciate the concern of having someone with my experience and background sitting on the jury. I will admit that I had mixed feeling about serving, but would have gladly done so if selected.)

Do Dress Appropriately
Hey counselor, I'm guessing that at 40-50 years old, this must not be your first rodeo, but has anyone ever explained to you how to tie a damn tie? True story: 2 out of the 3 defense attorneys clearly bypassed the mirror when they got dressed. One of them actually had the wrong end of his tie longer than the top part you're supposed to see, so the thin part was around his belt line, the wider part up a few inches higher. It just looked weird. The other, who was tall, had a tie that was just too short (at 6'3" this is a potential problem I also have to watch out for). He could have retied it to make the main part longer so it didn't end about midway on his stomach. I mean seriously, folks. You are professionals -- please act and dress like it.

I think the key takeaway here is the old "first impression" thing, and this is that opportunity. Make sure everything is in place and that you have the look of the professional that you are.

Do Make Eye Contact
If you're speaking to the group, move along from juror to juror with your eyes, and try not to miss anyone. Also, try not to focus excessively on anyone. Everyone wants to feel as though they are a part of the process, and not being ignored. When you are addressing an individual juror, maintain eye contact when speaking, and when listening to their response. It can appear very offensive when counsel is moving on while the juror is still speaking. Oh, and please don't EVER wink.

Do Remember That This Is Not Their Profession
Most everyone in the courtroom besides jurors and the parties are paid to be there - this is your profession - not theirs. You chose to do this, your jurors did not. Most attorneys I've watched in voir dire, Opening Statements and Closing Arguments are very careful to note the fact that their service is appreciated, and how critical it is to our legal system. With that, their effort and time should be respected, and anything you can do to maintain an efficient process will  be appreciated. I will add that in post-verdict jury surveys I've been involved in, jurors have consistently stated their appreciation when we've used technology to present the evidence - especially when opposing did not. They can easily see how effective and efficient it is, compared to just using hard copy documents. 

Don't Ask Creepy Questions
I would suggest working from a scripted list of questions, rather than just "winging it" when speaking with your prospective jurors. I'm sure we can all think of things we've heard or asked that just aren't appropriate to discuss in front of a room full of strangers. I'm not going to offer any examples other than one defense attorney kept stating random hypothetical situations that might happen during trial or deliberations, and then asking everyone to raise their hands and promise they would do nor not do such and such. Seriously? I can't speak for anyone else, but that made me feel very uncomfortable. I am there, the entire pool were all sworn in since it was a criminal matter, and that should do it. Even if I do raise my hand to "promise," I do not see that as any sort of legitimate oath, and I'm not agreeing to be "on your side." I suspect others felt the same. If anyone had not "agreed," they would certainly risk being called out and asked why. So don't bother.

Don't Enter My Personal Space
Feel free to use the lectern or podium, and even to walk around a bit -- but please stay out of my face. Don't assume someone likes you just because they smile at you. They may or may not want to like you, but if you invade their space, they won't appreciate it. I will say that it's really all about the evidence, but that an offensive attorney certainly won't help their cause, and might even make a juror less receptive to your message.

Don't Waste My Time With Repetitive Questions
One thing I've seen far too often is asking every juror the same questions. Mix it up a bit, and try doing a group poll (ask to raise hands) for the "easy" ones, then focusing on the outliers. The Court will often instruct counsel to move it along if they see too much of this anyway, but don't think the jurors are not smart enough to notice.

Extra Credit:
What is the correct pronunciation of voir dire? Well, they are French words, literally meaning "To speak the truth," which could be considered reasonably influential. So maybe something along the lines of vwah (or vwar) deer. On the other hand, if we are to phonetically "sound it out" in plain English, we might end up with something close to vore dyer. Believe me - after many years and many trials, I have heard both of these and everything else in between. However, I have also learned the correct way to pronounce it, regardless of your geographical location -- although I can't recall exactly where I heard this explained. In any event, the correct way to pronounce voir dire in any courtroom anywhere, is to pronounce it the same way as the judge.

Summer is winding down, and I just felt like sharing a totally irrelevant and gratuitous photo. photo © Ted Brooks

Thursday, July 5, 2018

TrialDirector 360

TrialDirector 360

Although it hasn't yet been officially released yet, here are a few initial thoughts on the new TrialDirector 360, some of which are from my LinkedIn post. If you'd like to follow along, feel free to connect and follow my profile: https://www.linkedin.com/in/ted-brooks-778190/ 


You will need to set up an Ipro 360 account, which will manage your Ipro software and will eventually serve as another method of creating and working with your cases. Parts of this, along with some features in TD360 are still being finalized. This initial review is on a Beta website, and the locally installed version is 1.0.0.0.



Once you're all registered, you can then download the software. This is the set for TrialDirector 360.


TrialDirector 360 is looking pretty good so far. Regardless of which software you're planning on using in the next few years, you're going to have to learn a few new tricks if you want to stay in business. While the Presentation mode is familiar, you'll want to spend some time learning to navigate the new database. There are still a number of features and things yet to be finalized, although what I've seen so far (in version 1.0.0.0) looks solid. #trialdirector #ipro #TD360 #TrialDirector360


One major change/improvement is the way TD360 handles PDF files. In previous versions you could set document breaks only with TIFFs, and not PDFs. TD360 converts the PDFs to .png format, allowing you to add/remove/reorder/rename individual pages. The converted file size may be larger than the original, which is also imported to the file set. One example is a PDF of 109KB and the .png converted at 1.89MB. You will want to make sure to change your case data default location (see image) to somewhere with enough capacity, especially if you're running a small SSD for your applications. 

Default file path and convert MPEG-2 option (click to enlarge)

The Document Resequence dialog allows you to change Doc ID, Exhibit numbers, etc., addressing the need for an easier way to set up Bates numbering. For those familiar with scanning apps, this will totally make sense.

Video Clip Editing - remove lines and redact text (click to enlarge)

You can't import a batch of synced video files, at least not yet. They need to be imported one-at-a-time.

Here are a couple questions and answers that have already come up.

Q:  Any easier way to batch fill Bates #s?  It would be great if TD would  automatically populate bates numbers similar to the way it handles exhibit numbers.  Then the user could just clean up and correct any bates #s that are not sequential. 

A:  Depending on which field you want to use for your Bates numbers, you can now select groups of exhibits and rename Doc ID, or you can still work with the Exhibit fields as your Bates.

Q:  On clip export, did they change the export options?  Mainly, more detailed MPEG settings and better audio? 

A:  Actually, there are 3 video export flavors of MP4 on the clip export. Standard iPad is smallest file size (352x240), then MPEG 4 (352x240) and Hi-res iPad (1920x1080). Audio exports to MP3.


Saturday, February 17, 2018

Litigation Statistics: Settle or Fight?


Although the overall percentage of cases filed actually going to trial remains predictably low (around 2-3%, depending on where you’re getting your data, the period covered, and type of case), this year has started off (for us, anyway) with a trend we’ve seen before during times of economic growth. I’m not going to get all analytical here, but it is noteworthy to those involved in litigation and related services.

At just over halfway through February, we’ve had twenty cases on our 2018 trial calendar, and nine have settled. Some of these have not yet started trial, but that is a 45% settlement rate, or 55% of our cases have gone or appear to be going to trial.

Compared to recent years where we have seen a lower volume but higher “run” rate (around 80% in 2017), this seems to indicate that the use of technology-driven litigation support services (e.g., trial presentation) have become the desired or default method of presenting evidence. In other words, more trial teams are bringing in qualified assistance earlier in the litigation, and not waiting until the last minute, when all efforts at settlement or resolution have been completely exhausted. I see this as a win for everyone – the trial team gets some assistance and direction early on, the client gets the benefit of additional preparation, and of course, the service provider benefits as well. Trials are not won by intentionally limiting preparation.

Although this is certainly not a scientific study, I see our little sampling as very encouraging and beneficial for everyone involved in litigation – from the Plaintiff to the Expert Witness, attorneys and jurors. Even the Court benefits when technology is properly utilized in trial, shortening the length of a matter significantly.

I’ve heard many excuses over the years attempting to justify not using technology (see Why You Should NOT Use Technology in Your Trial), and we’ve all seen how technology can reshape an entire industry (e.g., Uber, Lyft and Taxi Cabs).

Whether you hope to settle or try your case, it is always advisable to plan for the best, and prepare for the worst.


Monday, January 1, 2018

2018 - Something Old, Something New

Y2K with Brobeck (scary times) 
Beginning with my time in-house at Brobeck (1998-2002), I have enjoyed writing about Legal Technology for many publications. Many reprints were available on earlier versions of the Litigation-Tech website. After some updates and upgrades over the years, these had become "orphaned," meaning they were still available online, but could only be found by running a specific web search. As a Holiday project, I decided to set them up in an archive, so they would be available once again. Although these articles are somewhat "dated," many of them are still surprisingly relevant. The archive is intended to preserve these older articles, which were written prior to the Court Technology and Trial Presentation blog, which I started writing in 2009. Things are different for writers now, in that you can click, and publish. Back in the day, you'd write, submit to the publication editor, get change-requests, edit and submit updated version(s), and then  wait for several weeks to finally see it arrive in print. I still have a big bunch of published print-media articles  in my bookcase. It's hard to say which is more enjoyable from the author's perspective, although quick edits or changes are easy online - not so much when you were limited to reading it on paper. With that introduction, here are links to the archive, with a few notes on what you can find at each one. I truly hope you appreciate it.

---Ted Brooks

But first, here is the most-popular article of 2017:

Ten PowerPoint Tips for the Courtroom


The Archive

Articles Archive Contents - This is sort of a directory, although not all-inclusive. Many links are here with brief descriptions.


Articles Archive 4 -

Articles Archive 5 -
Articles Archive 6 -

Friday, December 22, 2017

Ten PowerPoint Tips for the Courtroom


PowerPoint Tips for the Courtroom

(Originally published on ABA Law Technology Today)

Since everyone has a different level of comfort and experience with something used as infrequently as PowerPoint, the objective for this list is to approach the topic from several different perspectives, in hopes that each reader might find at least two or three helpful tips. We’ll begin with some very basic design and layout ideas, and move on to some more technical and advanced features. With about 20 years’ experience in trial presentation, these are a few things I’ve seen used/misused most often.

1. Slide Layout

If you’re using PowerPoint slides, you may select widescreen (16:9) or standard (4:3) slides. The current version of PowerPoint defaults to widescreen, but that may not be the best for courtroom use.
On wide computer monitors, widescreen fills it up. Most court presentation systems still use a standard projector and screen, however, so although you will fill the side-to-side area, your top and bottom may have a lot of blank space. The projector may be adjusted to compensate, unless someone else is using the standard 4:3 layout. Find out what will be used in your courtroom, and set up your presentation accordingly.

2. Color Choices

Volumes have been written on color theory and the visual effects different colors can communicate. Without getting too deep on this, you should consider going with a soft, neutral slide background, as opposed to something that becomes the primary point of interest. You should also avoid using a black text font on a plain white background when possible, as it can actually cause visual fatigue when viewing for long periods of time.

3. Templates

Do use a template. Don’t use a bad template. Using a neutral template will help prevent viewers from becoming distracted by “busy” backgrounds, and can ensure that all slides have a visually similar theme.
Bonus Hint: This is NOT a good legal slide template.
Make sure to use an appropriate font and image sizing. Too much text on a slide, or a small photo in the middle of a slide are common mistakes you should avoid. Make sure any sound effects are disabled, and if you do use animated text fly-ins, use a consistent and subtle effect.

4. Recycling Graphics

With a bit of forethought, you can reuse your graphics, making them even more effective in your closing argument. For opening statements, avoid any argument or going beyond “what the evidence will show in trial.” You may be able to tweak it a bit if you use it during testimony with an expert witness, and later adding an argumentative title or comments to the closing version.

5. Backups and Redundancy

Never assume that everything will work properly. If you plan on using the courtroom system, you should bring a backup with you. Ideally, this would be another computer or iPad with your presentation already loaded, but a thumb drive or even a hard-copy printed set might save the day. Fortunately, many courtroom systems still include a document camera (e.g., ELMO).

6. Video Problems

If you’ve added video to presentations before, you may have experienced an issue where you can see the first image of the video, but it won’t play, leaving you with a great opportunity to explain to the jury what they would have seen if only the video had played properly. To make sure this doesn’t happen to you, the media file should be located in the same folder as the PPT file. If you are prompted to upgrade your media file to the current standard, do it, which should embed the media into the PPT. Finally, make sure you test it ahead of time, both in editing and presentation modes.

7. Save Money

Cost is always a factor when it comes to bringing technology into trial. One quick and easy way to reduce costs is with a cost-sharing agreement for equipment rental. In many cases, you might also be able to share “neutral” access to a trial tech for presenting the trial exhibits. This should all be negotiated with opposing counsel well in advance of your trial date.

8. Blowups and Screen Size

Ideally, these decisions are made based on the courtroom layout. In very small courtrooms, or perhaps for a bench trial, you might be able to use a 2’x3’ blowup, with perhaps a 42” monitor. In larger courtrooms, the jury may be seated thirty feet or more from the screen, so you will want to go with a minimum screen size of seven or eight feet. Blowups can then be printed at 4’x6’ or larger. Jurors straining to view a postage stamp at twenty feet is generally not a good strategy.

9. Monitors or Projector and Screen

If your courtroom has technology installed, you will obviously be able to use that.
If not, you will need to decide what sort of equipment to use. While there are several options, and as many opinions, in most cases, I would recommend going with a large screen and projector over several smaller monitors. Your image will be larger, giving you and the jury one central and common point of focus. Plus, you can’t effectively use a laser pointer on a monitor.

10. System Connections

You may be familiar with the terms, “VGA” and “HDMI.” These are the two common video connections used in courtrooms today, and your laptop must be able to utilize one or the other.
Left to right: USB, HDMI, VGA
 You may need an adapter (i.e., USB, mini DisplayPort), and if you’re planning on going wireless with an iPad, you will need a complete system such as Apple TV to do so. The courts generally do not have the Apple system installed, nor any adapters you might need to connect anything other than VGA or HDMI.

Bonus Tip: Blank Screen

Have you ever been presenting and you wished you could quickly blank the screen? To blank the presentation screen at any time, simply hit the letter “B” key on your keyboard. To resume the presentation, hit the key again, or resume and advance the slide with the mouse, clicker, page-down, or the arrow key. The “W” key works the same, although it projects a white screen instead of black.

Bonus Tip: Navigation

If you need to jump directly to a specific slide without going through several others to get there, simply type in the slide number and then hit the “Enter” key. If you do expect to use this feature, make sure to have a printed set or other slide directory with page numbers, since few things can be quite as humiliating as getting lost in your PowerPoint presentation.


About Ted Brooks

Los Angeles, San Francisco
888-907-4434
Ted Brooks is an experienced Trial Presentation Consultant with offices in Los Angeles and San Francisco. His company (Litigation-Tech LLC) has been recognized with many awards, including Best Courtroom Presentation Providers.